--- id: 'new_pmc_ember_process' title: 'New PPMC Member Process' sidebar_position: 5 --- [Apache New Committer Guideline](https://community.apache.org/newcommitter.html#new-committer-process) ## The process of new PPMC member - Call a vote in mailing `private@hertzbeat.apache.org` see **PMC Member Vote Template** - Close the vote see **Close Vote Template** - Board Approval of new PPMC member see **Board Approval of new PPMC member** - If the result is positive, invite the new PPMC member see **PMC member Invite Template** - If accept, then: Accept the PPMC member see **PMC Member Accept Template** - Notify the PPMC member of completion see **PMC Member Done Template** - Announce the new PPMC member see **PMC Member Announce Template** ## Template Note that, there are three placeholder in template should be replaced before using - NEW_PMC_NAME - NEW_PMC_EMAIL - NEW_PMC_APACHE_NAME ### PPMC Member Vote Template ```text To: private@hertzbeat.apache.org Subject: [VOTE] New PPMC member candidate: `NEW_PMC_NAME` ``` ```text Hi HertzBeat PPMC, This is a formal vote about inviting `NEW_PMC_NAME` as our new PPMC member. ${Work list}[1] [1] https://github.com/apache/hertzbeat/commits?author=`NEW_PMC_NAME` ``` Note that, Voting ends one week from today, i.e. [midnight UTC on YYYY-MM-DD](https://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD) [Apache Voting Guidelines](https://community.apache.org/newcommitter.html) ### Close Vote Template ```text To: private@hertzbeat.apache.org Subject: [RESULT] [VOTE] New PPMC member: `NEW_PMC_NAME` ``` ```text Hi HertzBeat PPMC, The vote has now closed. The results are: Binding Votes: +1 [TOTAL BINDING +1 VOTES] 0 [TOTAL BINDING +0/-0 VOTES] -1 [TOTAL BINDING -1 VOTES] The vote is ***successful/not successful*** ``` ### Board Approval of new PPMC member Template ```text To: board@apache.org Cc: private@``.apache.org Subject: [NOTICE] `NEW_PMC_NAME` for HertzBeat PPMC member ``` ```text HertzBeat proposes to invite `NEW_PMC_NAME` to join the PMC. The vote result is available here: https://lists.apache.org/... ``` [Apache New Pmc Guide](https://www.apache.org/dev/pmc.html#newpmc) ### PPMC Member Invite Template ```text To: `NEW_PMC_EMAIL` Cc: private@hertzbeat.apache.org Subject: Invitation to become HertzBeat PPMC member: `NEW_PMC_NAME` ``` ```text Hello `NEW_PMC_NAME`, The HertzBeat Project Management Committee (PMC) hereby offers you committer privileges to the project as well as membership in the PMC. These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a PPMC member enables you to guide the direction of the project. Being a PPMC member does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. A. This personal invitation is a chance for you to accept or decline in private. Either way, please let us know in reply to the private@hertzbeat.apache.org address only. B. If you accept, the next step is to register an iCLA: 1. Details of the iCLA and the forms are found through this link: https://www.apache.org/licenses/#clas 2. Instructions for its completion and return to the Secretary of the ASF are found at https://www.apache.org/licenses/#submitting 3. When you transmit the completed iCLA, request to notify the Apache HertzBeat and choose a unique Apache ID. Look to see if your preferred ID is already taken at https://people.apache.org/committer-index.html This will allow the Secretary to notify the PPMC when your iCLA has been recorded. When recording of your iCLA is noted, you will receive a follow-up message with the next steps for establishing you as a PPMC member. ``` ### PPMC Member Accept Template ```text To: `NEW_PMC_EMAIL` Cc: private@hertzbeat.apache.org Subject: Re: invitation to become HertzBeat PPMC member ``` ```text Welcome. Here are the next steps in becoming a project PMC. After that we will make an announcement to the dev@hertzbeat.apache.org list. You need to send a Contributor License Agreement to the ASF. Normally you would send an Individual CLA. If you also make contributions done in work time or using work resources, see the Corporate CLA. Ask us if you have any issues. https://www.apache.org/licenses/#clas. You need to choose a preferred ASF user name and alternatives. In order to ensure it is available you can view a list of taken IDs at https://people.apache.org/committer-index.html Please notify us when you have submitted the CLA and by what means you did so. This will enable us to monitor its progress. We will arrange for your Apache user account when the CLA has been recorded. After that is done, please make followup replies to the dev@hertzbeat.apache.org list. We generally discuss everything there and keep the private@hertzbeat.apache.org list for occasional matters which must be private. The developer section of the website describes roles within the ASF and provides other resources: https://www.apache.org/foundation/how-it-works.html https://www.apache.org/dev/ The incubator also has some useful information for new PMC in incubating projects: https://incubator.apache.org/guides/committer.html https://incubator.apache.org/guides/ppmc.html Just as before you became a PPMC member, participation in any ASF community requires adherence to the ASF Code of Conduct: https://www.apache.org/foundation/policies/conduct.html Yours, The Apache HertzBeat PPMC ``` ### PPMC Member Done Template ```text To: private@hertzbeat.apache.org, `NEW_PMC_EMAIL` Subject: account request: `NEW_PMC_NAME` ``` ```text `NEW_PMC_EMAIL`, as you know, the ASF Infrastructure has set up your committer account with the username '`NEW_PMC_APACHE_NAME`'. Please follow the instructions to set up your SSH, svn password, svn configuration, email forwarding, etc. https://www.apache.org/dev/#committers You have commit access to specific sections of the ASF repository, as follows: The general "committers" at: https://svn.apache.org/repos/private/committers If you have any questions during this phase, then please see the following resources: Apache developer's pages: https://www.apache.org/dev/ Incubator committer guide: https://incubator.apache.org/guides/committer.html Naturally, if you don't understand anything be sure to ask us on the dev@hertzbeat.apache.org mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course you can now help fix that. A PPMC member will announce your election to the dev list soon. ``` ### PPMC Member Announce Template ```text To: dev@hertzbeat.apache.org [ANNONCE] New PPMC member: `NEW_PMC_NAME` ``` ```text Hi HertzBeat Community, The Podling Project Management Committee (PPMC) for Apache HertzBeat has invited `NEW_PMC_NAME` to become our PPMC member and we are pleased to announce that he has accepted. ### add specific details here ### Please join me in congratulating `NEW_PMC_NAME`! Being a committer enables easier contribution to the project since there is no need to go via the patch submission process. This should enable better productivity. A PPMC member helps manage and guide the direction of the project. Thanks, On behalf of the Apache HertzBeat PPMC ```