--- id: 'new_pmc_ember_process' title: 'new PMC Member Process' sidebar_position: 5 --- [Apache New Committer Guideline](https://community.apache.org/newcommitter.html#new-committer-process) ## The process of new PMC member - Call a vote in mailing `private@hertzbeat.apache.org` see **PMC Member Vote Template** - Close the vote see **Close Vote Template** - Board Approval of new PMC member see **Board Approval of new PMC member** - If the result is positive, invite the new PMC member see **PMC member Invite Template** - If accept, then: Accept the PMC member see **PMC Member Accept Template** - Notify the PMC member of completion see **PMC Member Done Template** - Announce the new PMC member see **PMC Member Announce Template** ## Template Note that, there are three placeholder in template should be replaced before using - NEW_PMC_NAME - NEW_PMC_EMAIL - NEW_PMC_APACHE_NAME ### PMC member Vote Template ```text To: private@hertzbeat.apache.org Subject: [VOTE] new PMC member candidate: `NEW_PMC_NAME` ``` ```text Hi HertzBeat PMC, This is a formal vote about inviting `NEW_PMC_NAME` as our new PMC member. ${Work list}[1] [1] https://github.com/apache/hertzbeat/commits?author=`NEW_PMC_NAME` ``` Note that, Voting ends one week from today, i.e. [midnight UTC on YYYY-MM-DD](https://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD) [Apache Voting Guidelines](https://community.apache.org/newcommitter.html) ### Close Vote Template ```text To: private@hertzbeat.apache.org Subject: [RESULT] [VOTE] new PMC member: `NEW_PMC_NAME` ``` ```text Hi HertzBeat PMC, The vote has now closed. The results are: Binding Votes: +1 [TOTAL BINDING +1 VOTES] 0 [TOTAL BINDING +0/-0 VOTES] -1 [TOTAL BINDING -1 VOTES] The vote is ***successful/not successful*** ``` ### Board Approval of new PMC member Template ```text To: board@apache.org Cc: private@``.apache.org Subject: [NOTICE] `NEW_PMC_NAME` for HertzBeat PMC member ``` ```text HertzBeat proposes to invite `NEW_PMC_NAME` to join the PMC. The vote result is available here: https://lists.apache.org/... ``` [Apache New Pmc Guide](https://www.apache.org/dev/pmc.html#newpmc) ### PMC member Invite Template ```text To: `NEW_PMC_EMAIL` Cc: private@hertzbeat.apache.org Subject: Invitation to become HertzBeat PMC member: `NEW_PMC_NAME` ``` ```text Hello [Candidate Name], The HertzBeat Project Management Committee (PMC) hereby offers you PMC members privileges to the project These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a PMC member enables you to guide the direction of the project. Being a committer does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. This personal invitation is a chance for you to accept or decline in private. Please let us know in reply to this message whether you accept or decline. Also, please refrain from sharing that you were invited before the official announcement by the PMC. If you accept, you will need an Apache account (id) with privileges. Please follow these instructions. A. If you already have an ICLA on file: 1. If you already have an Apache account, let us know your id and we will grant you privileges on the project repositories. 2. If you have previously sent an ICLA, let us know the email address and public name used on the ICLA and your preferred Apache id, and we will request your account. 3. If the email address on the previously submitted ICLA is no longer valid, let us know the email address and public name used on the new ICLA, and your preferred Apache id. Continue to step B below and file your new ICLA. Look to see if your preferred ID is already taken at https://people.apache.org/committer-index.html B. If there is not already an ICLA on file, you need to submit an ICLA: 1. Details of the ICLA and the forms are found through this link: https://www.apache.org/licenses/#clas 2. Instructions for its completion and return to the Secretary of the ASF are found at https://www.apache.org/licenses/contributor-agreements.html#submitting Do not copy the project or any other individual on your message to Secretary, as the form contains Personally Identifiable Information that should be kept private. 3. When you complete the ICLA form, be sure to include in the form the Apache HertzBeat project and choose a unique Apache ID. Look to see if your preferred ID is already taken at https://people.apache.org/committer-index.html This will allow the Secretary to notify the PMC when your ICLA has been recorded. When recording of your ICLA is noted, you will receive a follow-up message with the next steps for establishing you as a PMC. ``` ### PMC member Accept Template ```text To: `NEW_PMC_EMAIL` Cc: private@hertzbeat.apache.org Subject: Re: invitation to become HertzBeat PMC member ``` ```text Welcome. Here are the next steps in becoming a project PMC. After that we will make an announcement to the dev@hertzbeat.apache.org list. You need to send a Contributor License Agreement to the ASF. Normally you would send an Individual CLA. If you also make contributions done in work time or using work resources, see the Corporate CLA. Ask us if you have any issues. https://www.apache.org/licenses/#clas. You need to choose a preferred ASF user name and alternatives. In order to ensure it is available you can view a list of taken IDs at https://people.apache.org/committer-index.html Please notify us when you have submitted the CLA and by what means you did so. This will enable us to monitor its progress. We will arrange for your Apache user account when the CLA has been recorded. After that is done, please make followup replies to the dev@hertzbeat.apache.org list. We generally discuss everything there and keep the private@hertzbeat.apache.org list for occasional matters which must be private. The developer section of the website describes roles within the ASF and provides other resources: https://www.apache.org/foundation/how-it-works.html https://www.apache.org/dev/ The incubator also has some useful information for new PMC in incubating projects: https://incubator.apache.org/guides/committer.html https://incubator.apache.org/guides/ppmc.html Just as before you became a PMC member, participation in any ASF community requires adherence to the ASF Code of Conduct: https://www.apache.org/foundation/policies/conduct.html Yours, The Apache HertzBeat PMC ``` ### PMC member Done Template ```text To: private@hertzbeat.apache.org, `NEW_PMC_EMAIL` Subject: account request: `NEW_PMC_NAME` ``` ```text `NEW_PMC_EMAIL`, as you know, the ASF Infrastructure has set up your committer account with the username '`NEW_PMC_APACHE_NAME`'. Please follow the instructions to set up your SSH, svn password, svn configuration, email forwarding, etc. https://www.apache.org/dev/#committers You have commit access to specific sections of the ASF repository, as follows: The general "committers" at: https://svn.apache.org/repos/private/committers If you have any questions during this phase, then please see the following resources: Apache developer's pages: https://www.apache.org/dev/ Incubator committer guide: https://incubator.apache.org/guides/committer.html Naturally, if you don't understand anything be sure to ask us on the dev@hertzbeat.apache.org mailing list. Documentation is maintained by volunteers and hence can be out-of-date and incomplete - of course you can now help fix that. A PMC member will announce your election to the dev list soon. ``` ### PMC member Announce Template ```text To: dev@hertzbeat.apache.org [ANNOUNCE] new PMC member: `NEW_PMC_NAME` ``` ```text Hi HertzBeat Community, The Podling Project Management Committee (PMC) for Apache HertzBeat has invited `NEW_PMC_NAME` to become our PMC member and we are pleased to announce that he has accepted. ### add specific details here ### Please join me in congratulating `NEW_PMC_NAME`! Being a committer enables easier contribution to the project since there is no need to go via the patch submission process. This should enable better productivity. A PMC member helps manage and guide the direction of the project. Thanks, On behalf of the Apache HertzBeat PMC ```