--- id: 'new_committer_process' title: 'New Committer Process' sidebar_position: 4 --- [Apache New Committer Guideline](https://community.apache.org/newcommitter.html#new-committer-process) ## The process of new Committer - Call a vote in mailing `private@hertzbeat.apache.org` see **Committer Vote Template** - Close the vote see **Close Vote Template** - If the result is positive, invite the new committer see **Committer Invite Template** - If accepted, then: Accept the committer see **Committer Accept Template** - New Committer sign CLA and wait for CLA is recorded - Request creation of the committer account see **Committer Account Creation** - Wait until root says it is done - [Roster](https://whimsy.apache.org/roster/ppmc/hertzbeat) add the new committer - Announce the new committer see **Announce New Committer Template** ## Template Note that, there are three placeholder in template should be replaced before using - NEW_COMMITTER_NAME This Must Be Public Name, Not Github Name Or Id. - NEW_COMMITTER_EMAIL - NEW_COMMITTER_APACHE_NAME ### Committer Vote Template :::note NEW_COMMITTER_NAME This Must Be Public Name, Not Github Name Or Id. ::: ```text To: private@hertzbeat.apache.org Subject: [VOTE] New committer: `NEW_COMMITTER_NAME` ``` ```text Hi HertzBeat PMC, This is a formal vote about inviting `NEW_COMMITTER_NAME` as our community new committer. Work list: https://github.com/apache/hertzbeat/commits?author=xxx Here is the list of `NEW_COMMITTER_NAME`'s contributions in HertzBeat Community: > [27 commits](https://github.com/apache/hertzbeat/commits?author=xxx) > > 7,495 ++ 627 -- Submitted PR (27 commits) - [ISSUE #4534] [feature] add new feature in hertzbeat #3445 - xxx Submitted Issues (18 commits) - [bug] find some bugs in hertzbeat nodes #6565 - xxx Please vote: +1: I support this proposal and will welcome `NEW_COMMITTER_NAME` as a committer. +0: I don't care. -1: I object to this proposal and here are my reasons. This vote will be open for at least 7 days. See voting guidelines at https://community.apache.org/newcommitter.html Best Wishes, ttt ``` Note that, Voting ends one week from today, i.e. [midnight UTC on YYYY-MM-DD](https://www.timeanddate.com/counters/customcounter.html?year=YYYY&month=MM&day=DD) [Apache Voting Guidelines](https://community.apache.org/newcommitter.html) ### Close Vote Template ```text To: private@hertzbeat.apache.org Subject: [RESULT] [VOTE] New committer: `NEW_COMMITTER_NAME` ``` ```text Hi HertzBeat PMC, The vote has now closed. The results are: Binding Votes: +1 [TOTAL BINDING +1 VOTES] 0 [TOTAL BINDING +0/-0 VOTES] -1 [TOTAL BINDING -1 VOTES] The vote is ***successful/not successful*** ``` ### Committer Invite Template ```text To: NewCommiter@domain.com Cc: private@hertzbeat.apache.org Subject: Invitation to become HertzBeat committer: [Candidate Name] ``` ```text Hello [Candidate Name], The HertzBeat Project Management Committee (PMC) hereby offers you committer privileges to the project These privileges are offered on the understanding that you'll use them reasonably and with common sense. We like to work on trust rather than unnecessary constraints. Being a committer enables you to more easily make changes without needing to go through the patch submission process. Being a committer does not require you to participate any more than you already do. It does tend to make one even more committed. You will probably find that you spend more time here. Of course, you can decline and instead remain as a contributor, participating as you do now. This personal invitation is a chance for you to accept or decline in private. Please let us know in reply to this message whether you accept or decline. Also, please refrain from sharing that you were invited before the official announcement by the PMC. If you accept, you will need an Apache account (id) with privileges. Please follow these instructions. A. If you already have an ICLA on file: 1. If you already have an Apache account, let us know your id and we will grant you privileges on the project repositories. 2. If you have previously sent an ICLA, let us know the email address and public name used on the ICLA and your preferred Apache id, and we will request your account. 3. If the email address on the previously submitted ICLA is no longer valid, let us know the email address and public name used on the new ICLA, and your preferred Apache id. Continue to step B below and file your new ICLA. Look to see if your preferred ID is already taken at https://people.apache.org/committer-index.html B. If there is not already an ICLA on file, you need to submit an ICLA: 1. Details of the ICLA and the forms are found through this link: https://www.apache.org/licenses/#clas 2. Instructions for its completion and return to the Secretary of the ASF are found at https://www.apache.org/licenses/contributor-agreements.html#submitting Do not copy the project or any other individual on your message to Secretary, as the form contains Personally Identifiable Information that should be kept private. 3. When you complete the ICLA form, be sure to include in the form the Apache HertzBeat project and choose a unique Apache ID. Look to see if your preferred ID is already taken at https://people.apache.org/committer-index.html This will allow the Secretary to notify the PMC when your ICLA has been recorded. When recording of your ICLA is noted, you will receive a follow-up message with the next steps for establishing you as a committer. ``` ### Committer Accept Template ```text To: `NEW_COMMITTER_EMAIL` Cc: private@hertzbeat.apache.org Subject: Re: invitation to become HertzBeat committer ``` ```text Welcome. Here are the next steps in becoming a project committer. After that we will make an announcement to the dev@hertzbeat.apache.org list. You need to send a Contributor License Agreement to the ASF. Normally you would send an Individual CLA. If you also make contributions done in work time or using work resources, see the Corporate CLA. Ask us if you have any issues. https://www.apache.org/licenses/#clas. You need to choose a preferred ASF user name and alternatives. In order to ensure it is available you can view a list of taken IDs at https://people.apache.org/committer-index.html Please notify us when you have submitted the CLA and by what means you did so. This will enable us to monitor its progress. We will arrange for your Apache user account when the CLA has been recorded. After that is done, please make followup replies to the dev@hertzbeat.apache.org list. We generally discuss everything there and keep the private@hertzbeat.apache.org list for occasional matters which must be private. The developer section of the website describes roles within the ASF and provides other resources: https://www.apache.org/foundation/how-it-works.html https://www.apache.org/dev/ The incubator also has some useful information for new committers in incubating projects: https://incubator.apache.org/guides/committer.html https://incubator.apache.org/guides/ppmc.html Just as before you became a committer, participation in any ASF community requires adherence to the ASF Code of Conduct: https://www.apache.org/foundation/policies/conduct.html Yours, The Apache HertzBeat new PMC ``` ### Announce New Committer Template ```text To: dev@hertzbeat.apache.org, `NEW_COMMITTER_EMAIL` Subject: [ANNOUNCE] New committer: `NEW_COMMITTER_NAME` ``` ```text Hello Community, The Podling Project Management Committee (new PMC) for Apache HertzBeat has invited `NEW_COMMITTER_NAME` to become a committer and we are pleased to announce that he has accepted. `NEW_COMMITTER_NAME` is active in the Apache HertzBeat community, hope to see your further interactions with the community! Thanks for your contributions. Best Wishes! ```